North Dakota University System
Policies and Procedures

SBHE Policies




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SUBJECT: 800s: Financial Affairs EFFECTIVE: November 20, 2014
Section: 805.3 Application, Course, Program and Other Miscellaneous Fees

  1. Institutions shall charge these fees:

    1. An application fee charged all students applying to an institution at either the undergraduate or graduate level or to a professional program, except as designated by NDUS Procedure 805.3 to be used for processing applications and other institutional costs. The undergraduate application fee shall be the same at each institution. The graduate application fee shall be the same at each graduate institution. The Chancellor shall approve application fees. An institution president may approve a waiver of the application fee.

    2. An audit fee for courses available for audit not less than one half of the per credit hour resident tuition charge for the course. Institutions shall waive the audit fee for on-campus courses for persons 65 years of age or older and may adopt policies providing for waiver of the fee under other circumstances defined by those policies.

    3. A course challenge fee to students who elect to earn credit for a course through testing rather than regular enrollment, not to exceed fifty percent of the regular per credit hour tuition charge (resident or nonresident) for the course. This fee does not apply to students who earn credit by taking a standardized test for credit or advanced placement.

    4. A fee approved by the Chancellor, on a per credit hour basis, to students seeking postsecondary credit pursuant to articulation agreements with secondary schools.

    5. A technology fee to be used for networking or technology purposes. Fee revenue sufficient to retire bonds used for campus networking issued pursuant to N.D.C.C. ch. 15-55 shall be dedicated for that purpose pursuant to applicable law. Additional fee revenue shall be used for technology purposes, including acquisition of technology and software, infrastructure, technology support staff, training and related expenses. Institutions shall establish procedures providing for student input concerning the amount of the fee and use of fee revenue. The Chancellor shall approve the amount of the fee at each institution.

    6. A fee approved by the Board for administrative, financial and student information systems replacement costs.

    7. A fee, not to exceed fifty percent of the regular per credit hour tuition charge (resident or non-resident), for attached credit. "Attached credit" means credit for instruction sponsored or approved by an institution taught by an instructor not employed or paid by the institution.

    8. A fee approved by the chancellor, not to exceed fifty percent of the regular per credit hour tuition charge (resident or non-resident), for prior learning credit.

  2. Institutions may charge these additional fees:

    1. A capacity enrollment fee, in addition to the application fee, to students applying to programs for which enrollment is limited.

    2. A distance learning access fee to students taking distance learning courses. The fee may not exceed the resident per credit tuition charge for the course, except with approval of the Chancellor.

    3. Special course fees to cover added and unique costs specifically related to a particular course. Such fees may include, but are not limited to, laboratory fees, welding fees, data processing fees, fees for required periodicals, tests or liability insurance.

    4. Program fees, restricted to students enrolled in a particular program to support programs that have exceptional and critical needs that are not adequately funded through other sources.

      1. Program fee revenue must be substantially allocated for the primary benefit of students enrolled in that program during their course of study; however, campuses are permitted to set aside a reasonable amount of funds for specialized programmatic equipment replacement, with funding utilized on a timely basis consistent with replacement cycles. Such benefits may include, but are not limited to, exceptional or unique costs for instructional and support staff, library, equipment, supplies and student stipends unique to a program. Program fees are intended to benefit students by paying or contributing to payment of exceptional and unique needs of students in a program to directly support student instruction and not those common to all programs.

      2. Program fees may not exceed amounts needed to pay for exceptional and unique program needs and are not intended as an extension to tuition, course fees or other fees that are generally charged all students.

      3. Institutions shall establish procedures providing for timely and meaningful student input, including input from students enrolled in affected programs for which a program fee is collected or proposed, concerning program fee proposals and allocation of fee revenue. Procedures must include student review and input on proposed or increased fee amounts and initial, and subsequent material changes, in proposed fee revenue allocations. The procedure shall require that information submitted for student review regarding fee amounts or fee revenue allocations also be simultaneously submitted to the NDUS Office. A request to establish or change a program fee must include a summary of the process for student input and documented student reaction to the proposal.

      4. A program fee may be instituted or increased only with Board approval. All requests for new program fees to support new academic programs must be submitted for Board consideration as part of the new program request. All requests for new or revised program fees for existing academic programs must be submitted for consideration when the Board acts on annual budget guidelines, including tuition rates and other fees. Program fee requests must be submitted on a form approved by the Chancellor for that purpose and include a high level budget of planned expenditures which clearly document the exceptional or unique nature of the expenditures.

    5. Parking fees and such additional incidental fees as may be necessary to facilitate the operation of the institution.

Reference: NDUS Procedure - 805.3  

History:
New Policy. SBHE Minutes, April 4, 2000.
Amendment SBHE Minutes, June 16, 2000.
Amendment SBHE Minutes, March 30, 2001.
Amendment SBHE Minutes, June 20-21, 2002.
Amendment SBHE Minutes, April 6, 2006.
Amendment SBHE Minutes, November 6, 2008.
Amendment SBHE Minutes, June 17, 2010.
Amendment SBHE Minutes, November 17, 2011
Amendment SBHE Minutes, November 20, 2014

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