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NDUS Home  |  Employees  |  Policies and Procedures  |  SBHE Policies


SBHE Policies



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SUBJECT: 800s: Financial Affairs EFFECTIVE: April 26, 2018
Section: 805.3 Fees

  1. Mandatory Fees:
    1. Student Fee - These are intended to support activities for the benefit or enrichment of students or recognized groups of students. Institutions may collect student activity fees subject to the following conditions and procedures:
      1. Institutions may collect from each student a student government activity fee to support student government and other student activities, including, but not limited to, student organizations and clubs, lyceums, drama, music, field trips and student publications. The amount of the fee shall be established by a vote of either the student body or its elected representative body as determined by institution policies and approved by the institution president. Funds raised by the fee shall be administered by the institution student government and shall be allocated as part of an annual budget adopted by the student government pursuant to that organization's procedures and approved by the institution president. Institution and student government policies shall include a process for organizations to request review of funding allocations.
      2. Institutions may collect from each student a university or college fee to support activities for the benefit of the student body, including, but not limited to, debt retirement, student union operations, athletics and placement services. The amount of the fee shall be established by the institution president; provided, however, that prior to instituting a fee, changing the fee or reallocating fee revenues, the president shall notify the institution student government body and provide students an opportunity for input on the proposed action according to procedures adopted by the institution for that purpose.
    2. Technology Fee - Institutions shall collect a fee to be used for networking or technology purposes. Fee revenue sufficient to retire bonds used for campus networking issued pursuant to N.D.C.C. ch. 15-55 shall be dedicated for that purpose pursuant to applicable law. Additional fee revenue shall be used for technology purposes, including acquisition of technology and software, infrastructure, technology support staff, training and related expenses. Institutions shall establish procedures providing for student input concerning the amount of the fee and use of fee revenue.
    3. NDSA Fee - Institutions shall collect from each student a fee as approved by the SBHE, to support the North Dakota Student Association, Funds raised by the fee shall be dedicated to the support of the NDSA and its activities.
    4. ConnectND Fee - Institutions shall collect from each student a fee, as approved by the SBHE, for administrative, financial and student information systems support.


  2. Other Fees:
    1. Application Fee - Institutions shall charge an application fee to all students applying to an institution at either the undergraduate or graduate level or to a professional program, except as designated by NDUS Procedure 805.3 to be used for processing applications and other institutional costs. The undergraduate application fee shall be the same at each institution. The graduate application fee shall be the same at each graduate institution.
    2. Distance Learning Access Fees - Institutions may charge a distance learning access fee to students taking distance learning courses, as defined by Policy 404.1. The fee may not exceed the resident per credit tuition charge for the course, except with approval of the Chancellor.
    3. Course Fees - Institutions may charge special course fees to benefit all students in a class to cover costs such as transportation and admission on field trips, field experience or study abroad trips, insurance and testing required for specific classes, and individual sessions provided to students such as flight training and music lessons. New course fees established after tuition model implementation, which do not meet the above criteria, require SBHE approval. Tuition model implementation dates will vary by campus.
    4. Program Fees - Institutions may charge special program fees to benefit students in particular programs that have exceptional and critical needs that are not adequately funded through differential tuition or other sources. New program fees established after tuition model implementation require SBHE approval. Tuition model implementation dates will vary by campus.
    5. Capacity Enrollment Fee - The institution president may approve a capacity enrollment fee to students applying to programs for which enrollment is limited.
    6. Other Incidental Fees - The institution president may approve additional incidental fees as may be necessary to facilitate the operation of the institution, (e.g. parking fees, user fees).

  3. Institutions shall not charge the mandatory student fee or technology fee to those students taking college credit courses identified as High School-Subsidized and High School-Unsubsidized where the course is taught at a location/instruction mode outside of where other college students are taught.

  4. Institutions shall not charge the mandatory fees for students who audit courses.

  5. Institution presidents (or designee) shall approve the student, technology, distance learning access, course, program, capacity enrollment and other incidental fee amounts.

  6. The Chancellor (or designee) shall approve the NDSA, Connect ND, and application fee amounts.

  7. All course and program fees shall be reported to the SBHE annually at the same time tuition rates are submitted for approval.


Reference: NDUS Procedure - 805.3   805.3.1  

History:
New policy, SBHE minutes, April 4, 2000; Amendment, SBHE minutes, June 16, 2000; Amendment, SBHE minutes, March 30, 2001; Amendment, SBHE minutes, June 20-21, 2002; Amendment, SBHE minutes, April 6, 2006; Amendment, SBHE minutes, November 6, 2008; Amendment, SBHE minutes, June 17, 2010; Amendment, SBHE minutes, November 17, 2011; Amendment, SBHE minutes, November 20, 2014; Amendment, SBHE minutes, April 26, 2018.
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