North Dakota University System
TwitterFacebook
A-Z Index
Access. Innovation. Excellence.
Colleges & Universities Academics & Activities State Board of Higher Education North Dakota University System News Reports & Information
Students
Policymakers
Business & Industry
Employees
Media
Home
Employees
Printer Friendly Page You are here
NDUS Home  |  Employees  |  Policies and Procedures  |  NDUS Procedures


NDUS Procedures



 << return 

SUBJECT: 500s: Student affairs EFFECTIVE: January 1, 2014
Section: 502 Financial Aid

PROCEDURE:

  1. Campus personnel with appropriate Campus Solutions security shall manually apply a Financial Aid (FA) service indicator to the individual campus accounts of students who are suspected of submitting fraudulent financial aid or admission information. The indicator can be removed by campus personnel with appropriate Campus Solutions security.

  2. The FA service indicator shall prevent a student from registering, enrolling, or from receiving the disbursement of financial aid.

  3. The FA indicator shall be manually applied, by those with appropriate security, as follows:

    1. Stage I:

      1. An institution applies an FA Institutional Service Indicator FDI (Reason Code Stage 1) indicator if it is suspected that an individual has submitted false or misleading information for the purpose of misleading or defrauding the institution, including submitting incomplete information. Following satisfactory review and resolution, the institution may remove the indicator.
      2. The indicator is only viewable by the institution applying the indicator.
      3. The student record will describe the hold as: "Documentation Incomplete."


    2. Stage 2:

      1. If, following campus review in Stage 1, it is still suspected that an individual has submitted false or misleading information for the purpose of misleading or defrauding the institution, the institution shall turn over student information to NDUS internal audit. Simultaneously, the home institution shall apply an FA Institutional Service Indicator FDI (Reason Code Stage 2) indicator to the student account. Following satisfactory review and resolution by NDUS internal audit, the NDUS internal auditor and institution financial aid office can jointly remove the Stage 2 indicator.
      2. The NDUS internal auditor will alert other NDUS institutions where the student has applied for admission or is enrolled, and will alert the Office of Inspector General (OIG) of the ongoing investigation.
      3. The indicator is only viewable by the institution applying the indicator.
      4. The student record will describe the hold as: "Documentation Incomplete."


    3. Stage 3:

      1. If, following internal audit review in Stage 2, it is still suspected that an individual has submitted false or misleading information for the purpose of misleading or defrauding the institution, NDUS internal audit shall turn over student information to the OIG. Simultaneously, the NDUS internal auditor shall notify the home institution that it has turned over the information to the OIG, and the institution shall apply a Stage 3 Global Financial Aid indicator (GFA) to the student account. Following satisfactory review and resolution by the OIG, the NDUS internal auditor and institution financial aid office can jointly remove the Stage 3 indicator.
      2. The indicator is viewable by any NDUS employee with CND Campus Connection security, but only at the institutions where the student is an applicant.
      3. The student record will describe the hold as: "Documentation Incomplete."
      4. The student shall be notified immediately of the reason for the addition of the Stage 3 indicator and hold and its release to all NDUS institutions. Upon request, the institution shall provide the student with a copy of the records and give the student an opportunity for a hearing to challenge the records.

History:
Chancellor's Cabinet Meeting, September 25, 2013
Bismarck State CollegeDakota College at BottineauDickinson State UniversityLake Region State CollegeMayville State UniversityMinot State UniversityNorth Dakota State College of ScienceNorth Dakota State UniversityUniversity of North DakotaValley City State UniversityWilliston State College
Contact Us  |   Privacy Policy  |   Disclaimer  |   Accessibility  |   Security Policy