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NDUS Home  |  Employees  |  Policies and Procedures  |  NDUS Procedures


NDUS Procedures



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SUBJECT: 1900s: Miscellaneous EFFECTIVE: March 14, 2018
Section: 1913 Tribal College Assistance Grants

  1. N.D.C.C. ch. 15-70 establishes a supplemental grant assistance program to make grant payments to North Dakota tribal colleges for nonbeneficiary students. Subject to available appropriations, the SBHE is to make grants to eligible tribal colleges following application in the manner approved by the SBHE.

  2. Application for grants shall be made on an annual basis. Applications shall be based on an entire year (including summer session, for institutions that have a summer session) and include:
    1. The name and current and permanent addresses of each student for which grant assistance is claimed;
    2. Number of credit hours for which each listed student is enrolled at the end of the sixth calendar week for fall and spring semesters and the end of the summer term or terms;
    3. Certification of nonbeneficiary status;
    4. Certification of documentation of state residency; and
    5. Other information requested on the form.

  3. Grant payments shall be made directly to tribal colleges. Payments shall be calculated based on eligible full-time equivalent (FTE) nonbeneficiary students for the entire year, including summer term or terms. The grant year shall be July 1 to June 30, but all summer term enrollments shall be included in the same grant year as fall enrollments for that year. Payments per student shall be in the amount specified by law or, if available appropriations are insufficient to make payments in the specified amount, a lesser, prorated amount per FTE nonbeneficiary student. Total payments in the first year of a biennium may not exceed one-half of funds appropriated for the biennium. If total nonbeneficiary student payments in the first year of the biennium total less than one-half of funds appropriated for the biennium, the balance of those funds will be carried forward to the second year of the biennium. In the second year of the biennium all remaining funds will be distributed on a prorated basis, based on the number of full-time equivalent nonbeneficiary students in certified applications enrolled the second year of the biennium only. A payment may not be made until the college has submitted to the NDUS a completed application that includes all required reports, documentation and appropriate signatures. A completed application includes:
    1. Appendix 1 - Signed Application for Tribal College Reimbursement;
    2. Attachment 1 - Itemized Listing of Non-Beneficiary Residents Students;
    3. Attachment 2 - Expenditure Report detailing expenditure of grant funds;
    4. Attachment 3 - Graduation Rate and Funding Ratio Report; and
    5. A copy of the tribal college's most recent audited financial statement.

    Upon receipt of a completed Tribal College Assistance Grant application, the NDUS will forward completed applications to Legislative Council on behalf of the institutions in accordance with N.D.C.C. 15-70-05.

    In order to be considered for payment in a fiscal year, all applications must be received by June 1st. Final fiscal year payments will be prorated based on the total number of qualified applications received by June first.

  4. Definitions.
    1. "Nonbeneficiary student" means a resident of North Dakota who is enrolled in a tribally-controlled community college but is not an enrolled member of a federally recognized Indian tribe nor a biological child of a living or deceased member of an Indian tribe.
    2. "Full-time equivalent" (or "FTE") means enrollment in twenty-four semester hours during an academic year.
    3. "Credit hour" means only degree credits and excludes all non-degree credits.


Reference: SBHE Policy - 1913  

Reference: N.D.C.C. ch. 15-70

History:
Chancellor's Cabinet minutes, September 5, 2007; Additional changes were made and Chancellor William Goetz gave final approval February 8, 2008; Application materials updated April 23, 2009; Amendment, Chancellor's Cabinet minutes, January 6, 2010; Application materials updated January 4, 2011; Amendment, Chancellor's Cabinet minutes, February 8, 2012; Application materials updated January 31, 2013; Application materials updated February 5, 2014; Amendment, Chancellor approved February 25, 2015; Amendment, Chancellor's Cabinet minutes, March 9, 2016; Amendment, Chancellor's Cabinet minutes, March 14, 2018.
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