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SUBJECT: 400s: Academic affairs EFFECTIVE: March 1, 2007
Section: 402.4 Admission Policies - Transfer Applicants

  1. This Procedure implements SBHE Policy 402.4 and, specifically, subsection 3 of Policy 402.4, under which the Chancellor is directed to adopt procedures governing admission of transfer applicants based on criteria set forth in the Policy. As stated in Policy 402.4, the goal of the transfer policy is to facilitate student transfer. It is intended that students have an opportunity to continue a full-time or part-time education toward a degree, when transferring between or among any of the institutions of the ND University System (NDUS), the North Dakota tribal colleges, and other accredited institutions. It is intended that a student with an associate in arts or associate in science degree from a NDUS institution, a tribal college in North Dakota and other institutions described in subparagraph 2(d) of this Procedure, shall be afforded junior (third year) standing and have an opportunity to continue studying towards a bachelor's degree on a full-time or part-time basis at one of the NDUS baccalaureate degree-granting institutions; further, it is intended that other transfer students be afforded status based on hours of transferable credit and have an opportunity to continue studying in a program of study with appropriate recognition of transfer credits.

  2. As required by Policy 402.4:
    1. Transfer applicants who have completed less than 24 semester (or 36 quarter) hours of transferable credit shall be considered as a beginning freshman applicant.
    2. Transfer applicants who have completed 24 or more semester (or 36 or more quarter) hours of transferable credit shall be admitted if they (1) are in good standing [not on dismissed or suspended status] at their most recent institution attended, (2) present a cumulative grade point average of 2.0 on a 4.0 scale computed on all transferable work attempted [as described in subparagraph c below] at all colleges and universities previously attended; and (3) satisfy any additional criteria established at the institution for the selective admission of students to the institution or selected institution programs. Transfer applicants who do not meet requirements, (a) or (b), may be evaluated on an individual basis.
    3. Admission of undergraduate transfer applicants is based on transfer work, which is comparable to that of the receiving institution or of such a nature as to prepare students to continue in an equivalent program at the receiving institution. Such courses are normally referred to as transfer or college parallel work. Other courses completed will be used in evaluation for admission in accordance with each institution's policy.
    4. Acceptance of transfer credits for specific programs or to satisfy degree requirements is governed by institution policies, the systemwide common course numbering (CCN) system, the General Education Requirements Transfer Agreement (GERTA) and statewide articulation agreements. Where identified by one of these programs, full value for identified credit must be granted for admission to the institution, the individual identified programs, and/or general education requirements. Where not identified by one of these programs, college-level transfer credits shall be accepted at full value for admission to the institution if earned in: (1) other NDUS institutions; (2) North Dakota tribal colleges; (3) institutions that are members of, or hold candidate-for-accreditation status from regional accrediting associations; or (4) other institutions that offer comparable courses and programs and are accredited by an accrediting association that is a member of the Council for Higher Education Accreditation (CHEA) or U.S. Secretary of Education.

  3. How transfer credits are applied to a particular degree is governed by institution policies, common course numbering equivalencies, and statewide articulation agreements.

  4. Each institution shall make available to transfer applicants a written description of its policies and procedures for transcript evaluation. The description shall identify an individual whom students may contact for transfer information or evaluation. In addition, the NDUS office shall publish and periodically update a guide for transfer students.

  5. Institutions may award credit for education received from non-collegiate institutions on the basis of the Guide to the Evaluation of Educational Experiences in Armed Services and the National Guide to Educational Credit for Training Programs. Institutions may also award credit based on other guidelines set forth in institution policies.

  6. Community colleges will provide a list of all graduating students to each North Dakota university each semester. Universities will provide information to students who are denied admission. This information will include opportunities available at community colleges and community college contact information for all five community colleges.

  7. Students who are academically dismissed from an NDUS institution may be allowed an opportunity to complete their studies, with their first option being an appeal of the dismissal to the dismissing institution. Students who are not allowed to re-enroll in the dismissing institution may be allowed an opportunity to pursue an education with another NDUS institution.

  8. Any admission to an NDUS institution following the student's academic suspension/dismissal from another institution should be coordinated with the suspending/dismissing institution to determine any conditions under which the student may be re-admitted. Institutions should use a petition process to accurately judge student intent and ability, for proper placement.

  9. Suspended/Dismissed students may be considered for re-admission to the suspending/dismissing institution following the completion of any requirements imposed by that institution. The suspending/dismissing institution may require that students complete failed courses following re-admission, rather than replacing those courses with work from other NDUS campuses.

Reference: SBHE Policy - 402.4  

Chancellor's Cabinet Meeting, March 22, 2006
Chancellor's Cabinet Meeting, October 25, 2006
Chancellor's Cabinet Meeting, March 1, 2007
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